Terms and Conditions

The Race

The Sodbury Slog (Slog) is a multi-terrain (MT) race organised by the Bitton Road Runners (the Organiser). It is approximately 10 miles in length and is to be held on Remembrance Sunday every year.

Entry Fees

The entry fee for the Slog is as detailed on the online entry system on the website and will be the fee applicable at the date of acceptance.

All event entries are non-refundable and non-deferrable under any circumstances. Should the race be unable to take place for any reason, all confirmed entrants will be offered the opportunity of having their entry carried over to the following year’s event.

The Slog is run under ARC/UKA Rules and Regulations (ARC permit no ARC/23/0389), the
minimum age for entry is 17 (seventeen) years of age on Race day.

Transfer Deadline Date

Entry transfers can only be conducted via Race Nation. The closing date for race number transfers will be at 23:59 on Sunday 8th October 2023.

Entry Policy

The Organiser reserves the right to limit and or refuse entry without giving any reason or notice. The Organiser also reserves the right at its absolute discretion to exclude or disqualify any participants whom the Organiser is of the opinion to be acting in any manner which is against the interest of the Organiser or the event or which is in violation of the terms or any rules or regulations of the event or in case of (suspicion of) foul play or fraud. It is the duty and responsibility of the participant to ensure his/her legal eligibility to participate in the event.

Participants enter the Slog entirely at their own risk: The Organiser shall not be liable for any injury or loss occurring as a result of participation in the Slog (including, without limitation, any losses resulting from the Organiser’s negligence), provided that nothing in these terms and conditions shall exclude or limit the Organiser’s liability for death or personal injury resulting from the Organiser’s negligence or for any other type of liability that cannot be excluded or limited by law.

The Slog is a tough multi-terrain (MT) race and it is recommended that the Participant prepares and trains for the Slog as if it was a MT half marathon. It is not a fun run and should not be entered into lightly. The Participant is advised to consult with a medical professional prior to entering into the Slog if they have not exercised for some time. If the Participant has a medical condition it must be detailed at the time of entry and on the reverse of the race number worn on race day.

The Participant agrees that, as far as they are aware, they are physically able to compete in the Slog and, to the extent that it may be necessary they have sought and relied upon any medical advice before the date of the Slog. Should any medical or physical condition arise prior to the Slog which is likely to affect their ability to compete in the Slog, the Participant should withdraw from the Slog.

The Participant consents to any medical treatment being administered during the Slog by official medically-qualified personnel. The Organiser may prevent the Participant from taking part in the Slog (either at the start or during the Slog) if the Organiser, Marshall or medical representative considers that the Participant should not participate in the Slog for health and/or medical reasons.

Race Info

A race pack will be posted to the Participant address provided upon completion of the entry form approximately 14 days before the Race.

Entries cannot be assigned, sold, gifted, or transferred to any third party outside of the online transfer process. Any assignment, unauthorised transfer, or sale of a race number may result in delay and/or difficulty in an emergency and any such transfer, assignment or sale may result in disqualification of the Participant from the Slog and/or the Organisers filing a report to UK Athletics

The Organiser accepts no responsibility for the non-delivery of race packs. If the Participant does not receive his/her race pack prior to the Slog it is his/her responsibility to contact the Organiser at least seven days before the Race day whereupon arrangements can be made regarding the issue of another race pack for collection on the date of the Slog.

The Organiser shall be entitled to charge the Participant a fee equal to the non-affiliated race fee, for replacement packs in respect of its reasonable administration costs.

If a race pack has to be collected on the day of the Slog, this must be done before 10:30am.

The Participant should notify the Organiser of any change of address or contact details. If the Participant has applied online, he/she will have an allocated username and password which will allow the Participant to make this change online. Failure of a Participant to inform the Organiser of a change of address by 23:59 on Sunday 8th October 2022 may result in the Participant’s race pack being dispatched to the wrong address and a replacement pack will only be available for collection on the day of the Slog. A charge may be levied at the Organiser’s discretion in respect of its reasonable administration costs incurred in issuing a replacement pack.

Participants who complete the Slog will receive 1 (one) race memento, consisting of a race medal. T-shirts are an optional extra purchased directly through the Scimitar online store. All purchases are made are independent of entry into the Slog and are non-refundable and non-exchangable. All items ordered via the Scimitar online store will be delivered directly to the customer, around the end of October. The Organiser is not liable for any purchase via the Scimitar online store, nor it’s delivery to the customer.

The Participant consents to the Slog being filmed, recorded or exploited by means of television, film, video or some other broadcast or media format and agrees to the use and reproduction of his/her name, likeness, appearance and photograph. All such commercial rights in relation to the same belong entirely to the Organiser and the Participant has no proprietary rights in relation to any film, photograph or other such recorded media. If the Participant does not wish for their image be used in this manner, they should contact the Organiser via email to the Race Director at race.director@sodburyslog.co.uk.

Personal items and items of clothing may be deposited prior to the race in the designated areas. However, the Organiser and officials do not accept any responsibility or liability whatsoever for the safe keeping or the storage of those items which are stored and deposited entirely at the risk of the Participant.

The Organiser shall use its reasonable endeavours to ensure that appropriate First Aid assistance will be available for the duration of the Slog. There will be clearly signed First Aid points at the start/finish. Volunteers and marshals in attendance at the race are not medically trained and will not give medical assistance other than requesting an ambulance or paramedic if medical assistance is required. The Participant authorises the Organiser to pass on any and/or all information that he/she has provided to the medical teams operating on the day of the Slog if required for medical reasons.

The Organiser will use its reasonable endeavours to provide the Participant with a finish time save that the Organiser shall not be responsible for any anomaly or technical malfunction in relation to the same.

All Participants must clearly display the race number allocated to them on the front of their vest/t-shirt throughout the Slog.

Online race entry transfers are permitted following the process as detailed on the Slog web site. All transfers must be completed by the date/time as advertised on the website.

Where a transfer takes place, the new runner will not receive an event t-shirt unless they have previously ordered one themselves directly via the Scimitar online store. Any t-shirt purchased by the original runner remains the property of the original runner.

Due to the off-road nature of the course, it is not suitable for wheelchair entrants. bikes, scooters, roller skates, pushchairs or any kind of mechanical aid are strictly prohibited from the Slog course on the day of the Slog.

Participants are not permitted to bring pets or other animals onto the Slog course. The running with dogs is not permitted.

The Participant must ensure that they have the correct equipment, footwear and clothing for the Slog as they require.

The Organiser may at any time during the Slog or prior to the Slog prevent the Participant from participating in the Slog if it considers such action is necessary for the safety and/or proper enjoyment of the Slog by the Participant and/or other participants and/or spectators.

All decisions and rulings by the Organiser shall be the final in respect of the safety, running and organisation of the Slog, the rules of the Slog and finish times and positions. The Participant accepts that circumstances concerning the Slog may change from time to time for reasons beyond the reasonable control of the Organiser and these may lead to the cancellation or change of the Slog, venue(s), route(s) or other such changes. The Participant agrees to abide by such change(s) and acknowledges that any decision is entirely at the absolute discretion of the Organiser.

The Participant agrees to the Organiser storing his/her personal information and using this information for the purpose of organising the Slog.

In compliance with the UK General Data Protection Regulation (UK GDPR), tailored by the Data Protection Act 2018 the Participant has the right to access and receive a copy of their personal data held on the Organiser’s computer by submitted a Subject Access Request (SAR). An individual can make a SAR verbally or in writing. In order to send the Participant a race pack the Participant authorises the Organiser to release personal details (including his/her full name and address) to the pack provider, charity (if applicable), any official photograph company and timing results company. The Participant also authorises the Organiser to disclose his/her information for medical purposes on the day of the Slog.

Those wishing to make a charity collection on the day of the Slog must obtain prior written authorisation from the Organiser which the Organiser may withhold in its absolute discretion. Please note, the Organiser may not be able to grant authorisation for every request. Requests can be submitted via email to the Race Director at race.director@sodburyslog.co.uk. Any person found collecting on Slog day without the correct authorisation will be removed from the course.

For the purposes of these terms and conditions, a “Force Majeure Event” means an event beyond the reasonable control of the Organiser, including but not limited to: strikes, lock-outs or other industrial disputes (whether involving the workforce of the Organiser), failure of a utility service or transport network, act of God, war, riot, civil commotion, malicious damage, compliance with any law or governmental order, rule, regulation, direction or action by a government or public authority, accident, breakdown of plant or machinery, fire, inclement weather, flood, storm or default of the Organiser or subcontractors.

If, as a result of a Force Majeure Event, the Organiser deems in its sole discretion that it is necessary to cancel or change the route and/or length of the Slog, the Organiser shall be entitled to cancel, or change the Slog.

If the Slog is cancelled or amended as a result of a Force Majeure Event, the Organiser shall not be liable to Participants for any losses incurred as a result (including as a result of its negligence) except in respect of losses that cannot be excluded by law.

No medals will be provided in the event of the Slog being cancelled. We will pay our suppliers and any remaining money will be divided equally between the following three charities i.e. The Rotary Club of Chipping Sodbury, The Royal British Legion, and Jessie May. No money will be refunded to competitors.

The Organiser may, acting in its sole discretion, procure the use of official race photographers to capture a photograph of every Participant, however, the Organiser is unable to offer any guarantee in this regard.

The Participant’s name will be added to the Organiser’s mailing list so that the Organiser can keep the Participant informed about other events of the Organiser. Such information will be not given or sold to 3rd parties unconnected with the Slog. The Participant can unsubscribe to these communications at any time.

The Participant agrees to abide by all applicable rules and regulations imposed by the Organiser or any relevant sporting governing body that oversees the running of the Slog and the Participant will not be entitled to a refund of any entry fee if he/she is disqualified from the Slog as a result of any infringement of these conditions or any such rules or regulations.

The Participant accepts that the Organiser may introduce cut off times as they think fit to limit time taken to complete the Slog or any section of the Slog to ensure the safe and proper running of the Slog and he/she may be instructed to withdraw from the race in accordance with those cut off times

A race cut-off time of 2hr 50min will be strictly imposed. The race marshals will be stood down and normal rules of the road will apply. Participants on the course when the cut-off time is activated will be responsible for making their own way back to the finish.

The Organiser’s total liability, whether in contract, tort (including negligence), breach of statutory duty or otherwise in respect of any losses arising out of or in connection with the Slog shall be limited to a sum equal to the total entry fee paid by the Participant to the Organiser.

Nothing in these terms shall limit or exclude the Organiser’s liability in respect of death or personal injury resulting from its negligence, fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited by law.

The Participant agrees to indemnify the Organiser in relation to any claims, action, liabilities or losses resulting from any breach of these conditions by the Participant.

The Organiser will not be liable for any pledges made by the Participant or on his or her behalf to any charity. Except in respect of losses relating to death or personal injury resulting from the Organiser’s negligence, obtaining insurance for personal accident and loss as a result of the Slog is the sole responsibility of the Participant.


The Participant accepts all conditions of entry set out herein or notified to him/her prior to the race or displayed at the race or any instruction given to him/her by the Organisers or officials of the race and the Participant acknowledges that the Organisers and officials of the race shall (subject to conditions above) have no liability for any loss or damage he/she may suffer including consequential or indirect loss as a consequence of his/her participation in the Slog (including but not limited to travelling to and from the Slog and during the Slog).

The Organiser accepts no liability for the state or condition of the surface upon which the Slog is held. The Participant should ensure that he/she is satisfied with the state and condition of the surface of the route before commencing the Slog.


Prizes will be awarded as follows:

There will be a maximum number of one prize per person, with the exception of the club prize.

1st / 2nd / 3rd Male (Any age)
1st / 2nd / 3rd Female (Any age)
1st Senior Male (17 – 39)
1st Senior Female (17 – 39)
1st Male Vet 40 (40 – 49)
1st Female Vet 40 (40 – 49)
1st Male Vet 50 (50 – 59)
1st Female Vet 50 (50 – 59)
1st Male Vet 60 (60 – 69)
1st Female Vet 60 (60 – 69)
1st Male Vet 70 (70+)
1st Female Vet 70 (70+)

Club Prize

A single club prize will also be awarded to the first four members of the same club (as registered at entry), of combined sex and age categories.

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